CSCW 2023 Paper Presentation Instructions
- All presentations are 15 minutes followed by 5 minutes for Q&A.
- Presentations can be in person or remote. They are topically-organized in sessions that combine in-person and remote presenters. Both types of presentations will be delivered synchronously.
- In-person presenters can (and are expected to) use their own laptops or devices to project their presentation materials. They must connect to an external display, which will project both within the physical conference room and (via Zoom) to remote participants. External displays will have HDMI connections and are also expected to have USB-C connections. However, if the laptop you are using does not have an HDMI port, please bring a dongle or adapter to connect to the external display via HDMI. Please also bring a copy of your presentation on a thumb drive as a backup; there will be computers provided that you can use in case your device will not connect successfully. There will be floating tech support, but it might take time to solve problems.
- Remote presentations will be delivered synchronously through a zoom webinar. Zoom links will be emailed each morning from reg2023@cscw.acm.org. Before each remote presentation, session chairs will greet and introduce remote presenters and give them the word. After the presentation, question askers will be invited to come to the podium to ask their questions for the remote presenters. More information about the hybrid experience to be offered at CSCW 2023, please refer to the page at https://cscw.acm.org/2023/index.php/hybrid-experience/.
- Rooms will remain open during coffee breaks as typical if presenters want to test that their devices connect to the external display. We suggest using the break right before your session as the ideal time to do so.
- Remote presenters are encouraged to join the webinar room a few minutes before the session starts to test audio, video and screen sharing permissions. Further queries about testing the remote set-up should be directed to the hybrid chairs (hybrid2023@cscw.acm.org).
Making Presentation Accessible
- Use simple sans serif fonts for any slides, text or graphics. Fonts like Arial, Comic Sans, Verdana, Tahoma, Calibri, or Helvetica are seen as more accessible. Serif fonts (like Times New Roman) can be more difficult to read, particularly the more decorative, hand-written, and italicized fonts.
- Avoid using large amounts of text and make sure the text remaining is large enough, i.e. 24-point font on posters and slideshow presentations.
- Use different shapes and patterns to provide a means other than color to visually distinguish elements in any graphics or animations.
- Use a high contrast color scheme. High color contrast makes text and images easier to read and comprehend. Web Content Accessibility Guidelines (WCAG) recommend a minimum ratio of 4.5:1 for large text and 7:1 for other text and images. For example, avoid light gray text on a white background.
- Perform an “accessibility check” in recent versions of PowerPoint in the Tools menu under Review > Check Accessibility.
Speak clearly and not too quickly, avoiding slang and colloquialisms. Use active words and short sentences. Use language that reinforces the material on your slides.